For finance
For delivery
Capture project time early with the time application to protect fee and margin
Delayed or inconsistent time capture distorts fee burn, delays billing, and weakens margin visibility across projects in Architecture, Engineering, and Construction (AEC) firms. evergreen’s time application enables project teams to record time directly within Microsoft Teams, web, or mobile so effort is captured as work happens and flows seamlessly into billing and financial control.
Uncaptured time erodes margin long before billing
Margin loss in Architecture, Engineering, and Construction (AEC) firms rarely starts at invoicing. It begins when project effort is not recorded accurately at the point of delivery. When teams rely on memory or disconnected tools, fee burn becomes unreliable, utilization drops, and billing is delayed.
These issues typically show up as:
Billable hours missed across phases, disciplines, or subconsultant coordination
Engineers and consultants reconstructing time after the fact, reducing accuracy
Timesheets delayed across offices, slowing approvals and billing cycles
Finance working with incomplete data, affecting WIP, realization, and cash flow forecasts
Record and validate effort as project work moves across phases and disciplines
evergreen’s time application embeds time capture into the daily work of project teams. Whether working across disciplines, phases, or locations, teams can log effort without leaving Microsoft Teams, web, or mobile, ensuring every hour is aligned to project structures and billing rules.
This shifts time capture from a manual task into a controlled part of project execution, improving billing readiness and protecting margin.
- Capture time across project phases, milestones, and tasks with intelligent suggestions
- Review and submit timesheets directly within Teams, web, or mobile
- Link time entries automatically to project budgets, fee structures, and financial tracking in evergreen
Control fee burn by capturing effort accurately as projects move forward
Project profitability depends on capturing effort as it happens and aligning it to financial outcomes. evergreen’s time application ensures time is recorded consistently, validated early, and connected directly to billing and project financials.
Capture effort at the moment work happens
Project teams often move between meetings, design work, site coordination, and internal reviews. Without real-time capture, effort is lost or misallocated across phases. The time application ensures work is recorded as it happens, improving fee burn accuracy.
- Start timers directly against projects, phases, and tasks
- Capture activity from Outlook and Teams meetings tied to project work
- Surface missed entries based on recent delivery activity
Improve accuracy before time reaches billing
Inconsistent or delayed entries create rework during billing and reduce realization. Built-in controls ensure time is complete and validated before submission, reducing downstream corrections.
- Highlight missing or incomplete time within the submission period
- Validate entries against project structures and activity categories
- Prompt timely submission aligned to project and billing cycles
Simplify review across phases and disciplines
Reviewing time across multidisciplinary teams can become complex and slow. Flexible views allow users to identify gaps quickly and finalize submissions without navigating multiple systems.
- Edit and review entries across projects from a single interface
- Switch between calendar and structured views for faster validation
- Track unrecorded time using visual indicators across the work week
Connect time directly to project financial control
When time data is disconnected from billing, finance teams spend time reconciling effort with project budgets. evergreen ensures every recorded hour feeds directly into financial workflows and project accounting.
- Link time to the correct project, phase, and discipline
- Align entries with billing plans such as T&M, fixed fee, or milestone billing
- Improve visibility into WIP, realization, and fee burn in real time
Reduce manual time tracking with copilots within evergreen
Manual time entry slows teams and introduces inconsistencies. Copilots within evergreen assist users in capturing and managing time directly within their workflow, reducing effort and improving completeness.
- Start and stop timers using natural language within Microsoft Teams
- Convert quick notes into structured time entries linked to projects
- Move between evergreen’s end user applications without losing context
Move from time capture to billing-ready data quickly
The time application streamlines how project teams record, review, and submit time across the delivery lifecycle.
- Step 1
Record effort using timers, quick notes, or suggested entries from Microsoft 365 activity
- Step 2
Review time across phases and projects, and complete missing entries
- Step 3
Submit timesheets for approval with status updates available in Microsoft Teams
Designed for every team involved in project delivery and financial performance
Accurate time capture supports delivery, finance, and leadership decisions across the firm. evergreen’s end user application ensures each role has the data needed to maintain control over utilization, billing, and project performance.
Project managers and discipline leads
Track effort against phases, monitor fee burn, and ensure teams stay aligned to project budgets
Finance and billing teams
Work with consistent time data that supports faster invoicing, accurate WIP tracking, and improved realization
HR and operations teams
Monitor utilization, identify capacity gaps, and ensure timesheet compliance across teams and offices
Firm leadership
Review utilization trends, project performance, and margin signals across the portfolio
Connect time capture to financial performance across the full project lifecycle
evergreen connects project structures, time capture, billing workflows, and financial data into a single operational platform designed for AEC firms.
empower operates as the decision intelligence layer within your Microsoft tenant. It interprets signals across project delivery, time capture, and financial performance, and uses AI-driven insights, agents, and copilots to guide decisions.
Because effort data is captured accurately and connected across the lifecycle, leaders can identify utilization gaps earlier, detect margin pressure sooner, and act before project performance impacts revenue and cash flow.
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FAQs
What is the time application used for?
The time application enables project teams to record, review, and submit effort across projects so time data is accurate, structured, and ready for billing and financial analysis.
How does the time application capture time automatically?
It uses timers, quick notes, and activity signals from Microsoft 365 such as meetings and emails to suggest time entries aligned to project work.
How does the time application improve billing accuracy?
Time entries connect directly to projects, phases, and billing rules within evergreen, ensuring finance teams work with consistent and reliable data.
How do quick notes work in the time application?
Quick notes allow users to capture effort immediately after work and convert those notes into structured time entries linked to the correct project and phase.